OCCRA 2000 REGIONAL TOURNAMENT CHECKLIST TEMPLATE

HOST SCHOOL: Pontiac Northern

November 3, 2000

 

REQUIRED OF HOST SCHOOL:

  • Scoreboard set up with control system and an announcer’s table and 4 chairs
  • 14 Tables (one per team) capable of supporting 200lbs.
  • 4 Tables for Drivers’ Stations (2 on each side of field) and 8 chairs
  • One table and 2 chairs for inspection area
  • One electrical outlet available for every 4 teams
  • Time reservation of facility from ___3:00P.M. until 9:00P.M.
  • Public address system with 2 microphones: at scorekeeper’s table and for play-by-play commentator (either mobile or with long cord)
  • Arrangements for the playing (or singing) of the National Anthem
  • Custodial service: have broom, carpet vacuum, trash cans & bags, mop & pail available
  • Meeting room or isolated table with 6 chairs where judges will confer
  • Map to school (to be sent to all teams)
  • Access to photocopier

OPTIONAL (SUGGESTED BUT NOT MANDATORY):

  • Concession stand (could be a school fundraiser)
  • School official to make welcoming remarks, assist with awards presentations…etc.
  • Decorations
  • Support staff (security, medical, administrative, custodial…etc. as is standard for host school)
  • 2 TV monitors on roller carts with extension cords
  • Barrier to set off pit area from playing area
  • At least 6 volunteer workers to assist with running the event (serving as judges, announcing, passing out programs, running recharging station, helping to stage teams, runner for officials’ table…etc.)
  • Stanchions to cordon off playing area from spectators (OCCRA has flagging material)
  • DJ, music, sound system for music (or OCCRA can provide all 3)
  • Video projection system and screen (OCCRA may be able to get projector if needed)
  • Special acknowledgments or inserts for tournament program

OCCRA WILL ARRANGE FOR:

  • Two carpet sections (12’ x 24’) for playing field _______________________
  • Carpet runner from pit area to playing field (6’ x 48’) ___________________
  • 2 rolls gaffer tape to secure tarps and all cords to floor ____________________
  • 2 rolls duct tape for all other taping needs _______________________
  • 16 yellow and 5 red balls with ball gauge and compressor ______________________
  • Goal structure with scoring platform ________________________
  • 4 Workers to set up and tear down playing field *________________________ *____________________ *_____________________ *________________________
  • 3 Referees and striped shirts *______________ *_________________ *_______________
  • Event promotion (press release, brochures, posters prior to event) _________________
  • Printed programs for event _______________________
  • Inspection box and scale and 2 people to run inspection station *_______________  *________________________
  • Computer and printer to run scoring system _______________________
  • Technician to manage control systems *______________________
  • 7 Extension cords and power strips ______________________
  • Box of replacement parts for all kit items _____________________
  • Person to run spare parts station *_______________________
  • 12 spare batteries and chargers _________________________
  • Coaxial cables and splitters for TV monitors __________________
  • PVC and wood Barrier and hardware with roping ___________________
  • Flagging to cordon off restricted areas ____________________
  • Pylons ____________________
  • 2 cameras, tape, and tripods _________________________
  • Set of rules and Updates for officials’ use ____________________
  • 16 shirts and badges for volunteer staff _____________________
  • One staff person to handle sign-in and distribution of all paperwork for the tournament (match schedule, updates, scoresheets) *_____________________
  • One person to organize judges, hand out judges’ badges, explain selection criteria,  distribute scoresheets, and announce awards *_______________________
  • One person to make announcements *_______________________
  • One person to provide play-by-play commentary *___________________
  • 4-6 judges *___________________ * ___________________  *____________________  *__________________________  *______________________ *_____________________
  • One person to stage teams that are on deck *__________________
  • One runner to assist the stager *_______________________
  • Music selection ______________________
  • Sound system and cables _____________________
  • DJ (if needed) ________________________
  • 8 clipboards _______________________
  • 4 Tarps (1 large, 3 medium) ________________________
  • Signage (team number/name for pits, inspection, traffic flow, parking; include 2 free-standing board supports for outdoor signs) ________________________
  • Job descriptions for all volunteer workers _________________________
  • Tools for setup: hammer, 2 socket sets, 2 cordless drills & bits, 2 cordless screwdrivers & bits, carpet knife, scissors _________________________
 

 

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